Inbox shows all emails received and sent by any contact from your company.
Creating an email in Commnia means that any responses made outside of Commnia will be automatically saved against the original message; providing you and the project team with complete transparency.
From the main menu, Navigate via Quick Add and select New Email.
Alternatively, Navigate via Quick Links and select Inbox.
To create a new email, click on the New icon.
Select the document category from the drop-down list, or type in the search box to find what you need quickly. The email form will change depending on which document category you select, for example, a Delay Notice will include delay duration and steps taken to minimise the delay.
Start typing the name of the contact to display a list of users from the project contact list.
Alternatively, you can click on the To, CC or BCC button to display the full global contact list.
The Send Privately function means that recipients will not see who else the email has been sent to.
Enter a subject for your new email message.
Enter any required information into the dynamic fields.
Standard Clause, copy and paste from a document, or insert directly from a custom template.
Cost Table will allow you to include a cost table with your email. You can apply a percentage admin charge which will add a fee based on the value of the cost table.
If you select Cost Table the following dialogue box will appear.
If you select Steps taken to Minimise Delay you will have the option to enter details by typing in the field.
Files can be attached to the email directly from Commnia Drive, the document register, from your local device or drag and drop files with no restriction on file size.
Your email signature will automatically be included in every email communication. You can edit your email signature by clicking on the edit icon.
Once you've entered all information for your email, you can Preview, Save it as a Draft or Send it.
If you have clicked to Send Privately the recipients will not see who else the email has been sent to.