How to Create Your Commnia Email Signature | Profile Settings

How do I set up my email signature in Commnia? | web

Quick answer: You can create a Commnia email signature manually, copy it from MS Outlook, or use Advanced mode for complex signatures. Access it from your profile settings.

Interactive Demo

Info
For the best experience hover over the bottom right-hand side of the demo and enable Fullscreen

Click your initials in the top right corner of the screen, then select your name under My Account. 


When your profile page appears, click Edit Profile.


A new page will open with your profile card

Steps

Option 1 — Create your signature manually

  1. Enter your signature details into the signature form
  2. Drag your logo directly from a folder on your PC or Mac into the signature area
  3. Click Save

Option 2 — Copy your signature from MS Outlook

If you already have a signature set up in Outlook, you can bring it across to Commnia. The key is to copy images and text separately.


  1. Open a new email in MS Outlook
  2. Copy your signature text and paste it into the Commnia signature form
  3. Copy any logo or images from your Outlook signature and paste them into the form separately
  4. Click Save

InfoTip: For complex signatures with multiple images, paste pictures one at a time for best results.

Option 3 — Advanced mode (for complex signatures with tables)

You can paste directly from your Outlook Signature or html code.
  1. Click Advanced



  2. Paste your full signature into the box



  3. Review the preview to confirm it looks correct
  4. Click Save

What to expect

Once saved, a prompt will appear asking whether you'd like to apply the signature across all your accounts if you work with multiple companies.
Confirm to push the change to all accounts or dismiss to apply it to the current account only.

Common issues

Problem: Images or logos are not displaying correctly in the signature
Cause: Copying an image and text together from Outlook can cause formatting issues
Fix: Copy and paste images separately from text. For complex signatures, use Advanced mode and paste images one at a time

Problem: The signature is not appearing on Commnia emails
Cause: The profile may not have been saved after making changes
Fix: Ensure you click Save after entering your signature. Check the preview to confirm the signature looks as expected before saving

Also known as

Email signature, Commnia signature, add signature, Outlook signature, copy signature, profile signature, edit signature, advanced signature