The Commnia Drive doesn't include version control like the Document Register does, which makes this a quicker alternative if document revision control isn't necessary.

Consideration 

1. Only internal users have the ability to create folders in the Commnia Drive 
2. Consultants are only able to access a folder in the Commnia Drive if it has been shared to them 
   

Steps 

1. Accessing The Commnia Drive

Navigate to the menu bar icon and click Commnia Drive under Document Control.

2. Navigating Commnia Drive

You will be presented with the Commnia Drive screen.

If you have the right permissions, you'll be able to click on the filename to download the file. To Download Multiple Files, click on the checkbox of each file. 

Once you're happy with the files selected, click Download. The files will be downloaded into a zip file.

3. Add New Folder

To add a new folder to the Commnia Drive, click on the New Folder button.

Enter the name and the description (optional) of the folder.

All new folders will inherit the parent folders permission. e.g. This new folder was created under the Default folder which allows internal users to edit files contained here.

4. Upload Files to Folder

To upload files into a folder, navigate to the folder where these files are to be uploaded to. Click on the Upload button.

The upload files dialogue box will appear:

You can drag and drop the files directly here or click to select files from your local drive.

Select the relevant files and click Open.

You will be returned to the relevant folder with your newly uploaded documents.

5. Folder / File Permissions

Each folder or file will inherit permissions from its parent folder. To Modify the Folder/Files Permission, click on the ellipsis button to the right of the folder/filename. Then click on View Permissions / Share.

There are 3 different permission options; by internal users, users or groups.

5a. Internal User Permissions

This permission option allows you to set global permission for all internal users. Click on the Select drop-down list and select the permission level.

5b. User Permissions

5c. Group Permissions

The Group permissions allow you to assign permission based on a user group. This way, as new project users are added to user groups, they will automatically inherit the correct permissions. Click on the user group you'd like to add permission for this folder/file.

Click on the Select drop-down list to choose the permission level to assign to this user group.

6. Copy Folder Structure

Commnia includes a feature to copy the folder structure from a different project. Select the project from the drop-down list where the folder structure exists.

Select the folder to copy by clicking on the checkbox and select Copy folder.

Select the Project where you want to copy the folder structure to.

Click Paste.

The folder structure has now been copied across to this project.

Please note that the files will not be copied.