How to Mark Up Drawings and Documents

How to Mark Up Drawings and Documents



As any complex construction project develops, the detail of its plans will be evolving all the time.

The drawings for a project will change and evolve as the job progresses. Marking up plans and drawings by hand is very time-consuming and a lot of effort will go into continually revising and make sure everything is up to date.

Managing your drawings and documents using Commnia Mark Up Tool offers many efficiencies and streamlines the mark-up process, changes can be made by authorised persons, no matter where they are, on-site or off-site.

1. Select Drawing or Document

You can select drawings or documents to mark up via Inbox, defects, Document Register or Commnia.
To see how to create and Attach Markup Drawings via Email, Defects and  RFI click here.
A pop up will appear to markup drawings.

2. The Tool Bar

Project Users can create annotations, text comments, draw, add shapes and signature and distribute updated documents to the entire project team in a matter of minutes.

The View Screen will appear by default.

  1. Click on the heading for different markup tool options.
  2. You can send a document with markups via Transmittal or Add to Defect which will open a new defect form with the document attached.
  3. Access to additional settings tool, search for words ( case sensitive or whole word), search for comments, screen view settings, download or print



3. Marquee Zoom Tool

Marquee zoom is a feature that allows you to zoom in on a particular area of your document, by dragging around that area using the Zoom tool
Zoom Example

4. Annotate

The annotation toolbar allows the user to easily switch tools when adding annotations to a document.
1. Select Annotate
2. Click on the Annotation Tool
3. Customise tool colour, i.e. highlighter colour.
4. Undo or redo markings.
5. Erase markings





5. Shapes

  1. Select Shapes.
  2. Select your shape, to adjust the shape, move the shape and drag across anywhere on the document.
  3. Change the outline colour, tap a colour in the colour picker.
  4. Change Opacity by dragging the bar.
  5. Adjust the thickness of the outline of the shape
  6. If you would like your shape to have a fill colour, click on the fill tab and select from the colour pick  
  7. The Rectangle tool, the Oval tool, the Arrow tool, and the Line tool let you create simple shapes.
  • The Rectangle style can also be converted to create a cloudy outlined rectangle as per the below example.


6. Insert

  1. Select Insert from the menu
  2. PDF Signature
  3. Insert Stamp
  4. Insert Image
  5. Insert Attachment
  6. Callout Text Box
  7. Activate Eraser

1. Click Insert



2. PDF SIGNATURES

You can implement digital signatures onto a document.

Draw, use your mouse s to sign your name in the text box, you can select the colour of your signature by touching one of the colour options. Click Create.

Simply type in the text box and click Create.

You can choose to upload or drag & drop an image/signature from your gallery. Click Create. 



3. Add Stamp

Click the stamp button.

You can make a selection from the Standard Menu, scroll down to see the full list.




Create a Custom Stamp, select the information you would like on the stamp, username, date and time, additionally, you can add custom stamp by typing in the text box.



4. Add Image

Click on the Image/Picture icon, then click on the PDF where you want to place the attachment.

Local Device will open, you can navigate to a different storage location,  select your picture(s) and click done.

You can move or resize the image by clicking on the image and dragging the sides.

5. Attachments

Click on the paperclip icon, then click on the PDF where you want to place the attachment, your local drive will open, select file and click open.


6. Callout Text Box

  • Callout text boxes are especially useful when you want to single out—but not obscure—a particular area of a document.
  • Move the crosshair to where you want the callout to point.
  • Drag in your document to insert the shape into the page. As with any image that you insert into the document, you can use the sizing handles to resize the shape. Click on the shape, and type the desired text.
  • You can change the outline by clicking on the colour picker.
  • If you need to edit the text box, click on the text box and editing menu will appear including adding a link, deleting the callout, editing text or add fill colour in the box.


7. Additional Menu Options

1. Search document, case sensitive or whole word
2. Search for comments in the document.
3. Settings, Download or Print.


8. Example of a Document Mark Up

Every single Mark Up is recorded and stamped with time and the person who made the marks on the side panel.

  1. Enter Text
  2. Create Stick Annotation
  3. Enter Text
  4. Add Shape
  5. Freehand Tool
  6. Enter Text
  7. Add Shape
  8. Add Signature

9. Document Details

The document will have an information box detailing all of the documents information, including revision number to ensure you are marking up the latest document.


10. Send with Email

A screen will pop up prompting you to create a new email and the drawing will be attached in the Markup Attachments field.

To see how to create New Email, click here.






    • Related Articles

    • Mark Up Drawings via Document Register

      As any complex construction project develops, the detail of its plans will be evolving all the time. The drawings for a project will change and evolve as the job progresses. Marking up plans and drawings by hand is very time-consuming and a lot of ...

    • Create and Attach Markup Drawings via Email, RFI & Defect

      Managing your drawings and documents using Commnia Mark Up Tool offers many efficiencies and streamlines the mark-up process, changes can be made by authorised persons, no matter where they are, on-site or off-site. They can distribute updated ...

    • How to send drawings for markup with multiple users

      Commnia Inbox facilitates communication and a collaborative workspace for multiple users on a project to discuss and track design changes as they are added. Builders, Subcontractors, Consultants and Clients can all discuss and work on one drawing at ...

    • Markup and Send Documents via Local Drive

      Managing your drawings and documents using Commnia Mark Up Tool offers many efficiencies and streamlines the mark-up process, changes can be made by authorised persons, no matter where they are, on-site or off-site. They can distribute updated ...

    • How to Add Markups and Comments - Multiple Users for Collaboration

      Builders, Subcontractors, Consultants and Clients can all discuss and work on one drawing at the same time where ever they are. Each user can open, read, mark up and share multiple PDF documents for review. 1. Email Link for Markups and Comments Each ...