How to Supersede a Document or Revision | Commnia Register

How do I supersede an existing document or revision?

Quick answer: Superseding marks a document or revision as obsolete while keeping it in the register for audit and contractual purposes. This is different from uploading a new revision or using the historical supersede function — it is used when a document is no longer current but must be retained on the project record.

Alert
Only Document Controllers and System Administrators can perform this action

Interactive Demo

Idea
For the best experience click on the demo and enable Fullscreen mode.


Steps

  1. Navigate to the Main Menu and select Documents Register



  2. Search for the document containing the revision you wish to supersede



  3. Select the document and click Supersede



  4. Choose to supersede one revision, multiple revisions, or select All Revisions
  5. Review the warning, tick the checkbox to confirm, then click Review



  6. A final confirmation window will appear — review the details and click Yes


What to expect

The selected revision(s) will be marked as superseded in the Document Register. They will remain on the register for audit and contractual reference but will no longer be visible by default to project users.

Restoring a superseded document to accepted status

If a document has been superseded in error or needs to be reinstated, you can restore it to an accepted state.

  1. Click on Register Status and select Superseded to filter your superseded documents
  2. Search for the document you wish to restore



  3. Select the document and revision you wish to restore
  4. Click Accept to confirm


The document or revision will be restored to an accepted status in the register.

Common issues

Problem: The Supersede option is not available

Cause: Your user role may not have permission to supersede documents
Fix: Contact your System Administrator to confirm you have Document Controller or System Administrator access

Problem: A superseded document is still appearing in search results

Cause: The register view may be set to show all document statuses
Fix: Check your filter settings and ensure the status filter is set to accepted documents

Also known as

Supersede document, mark as superseded, obsolete document, supersede revision, archive revision, document status, replace document, void revision