Tender List | Inbox
Commnia Tender List displays all documents that have been sent out to users via a Tender Request.
1. How to Access Tender List
Navigate to the menu bar icon and click Inbox under Communication.
On the left-hand side of the screen, you can see your document category list. Click on Tender Request to be taken to your Tender List.
2. Tender List View
You can select your Inbox View Options from the dropdown menu.
- The Paperclip icon indicates whether there is an attachment within the email
- Category advises the document category.
- Doc No is an automated sequential number for auditing continuity.
- Subject displays the subject relative to the Tender.
- Date Sent shows you what date the Tender Request was sent.
- Due Date will display if the sender added a "Close By" date.
- Status tells you how many days until the Tender is due. Negative numbers tell you that the item is overdue. "Closed" means that the topic has been closed.
- Sent By the user who sent the Tender.
3. Tender Request Email
Click one of the Tender Requests from the list to see further details of the communication including the email history; even if it originated as a different document category.
Click on one of the emails to see further details or click on the Show all Responses + button to see each email communication.
You are able to reply, reply all and forward like regular mail service, however, Commnia Inbox gives you the ability to forward emails as part of an existing conversation, or as a new email (conversation).
- As a new thread: this option will link your email to the existing thread.
- As a new topic: this option will create your email as a new topic.
4. Additional Information
There are other email options available by clicking on the Menu icon which will display the following.
Internal / Closed Notes - You can add notes to the email.
Close Topic – You will be prompted to write a close response which will only be visible by members of your company. Closing topics are category-specific, so if there are more than one category as part of the conversation (e.g. RFI and a Back Charge), closing one topic will not impact another if it is from a different category.
Print – This option will print the email as a formatted pdf document.
New Task – This will show a dialogue box where you can assign a task directly from the email message.
Related Articles
Create Simple Tender Addendum Email in Commnia
Commnia Inbox allows users to create Tender Addendums with its Email functionality utilising document templates and complete traceability. A tender addendum email category email should be marked with For Quote in the control panel as it will be ...How to create Tender Request, Tender Addendum and Quotation Request Email Template
Commnia Inbox by default has a Tender Request module built into the system and is used for Tendering and Bidding, however, depending on the type of project or the stage of your project you may want to create an additional Tender Template for example; ...Create Simple Tender Email in Commnia
Commnia Inbox allows users to create a Tender Package with its Email functionality utilising document templates and complete traceability. 1. Navigate to New Tender Email Navigate to the menu bar icon and search New Tender. 2. Add Recipients A new ...Inbox | Create New Email
Purpose Inbox allows users to conveniently access and review all email communications sent by any contact associated with your company. Moreover, when creating an email within Commnia, any responses received externally will be automatically linked ...Tender Manager
Commnia's Tender Manager allows you to view a summary of where your sub-contractors are up to with tenders you have sent. The dashboard will show if subcontractors have viewed, accepted or declined the Tender. 1. Navigate to Tender Manager Navigate ...