Tender Manager
Commnia's Tender Manager allows you to view a summary of where your sub-contractors are up to with tenders you have sent.
The dashboard will show if subcontractors have viewed, accepted or declined the Tender.
1. Navigate to Tender Manager
Navigate to the menu bar icon and click Tender Manager under Tendering.
2. The Tender Manager Snapshot
You will be presented with your project tender Manager showing you how many of your sub-contractors have responded to your invitation to tender and how they have responded.
- Pending Submittals shows how many tender packages are currently in draft status. Click on this status to view all the draft Tenders.
- Sent - displays the number of Tenders sent.
- Invitations Accepted displays the number of accepted quotes.
- Not Pricing displays the number of subcontractors who have indicated that they will not be submitting a quote.
- Estimate Received displays the number of quotes received.
- Successful displays the number of subcontractors who have been awarded the Tender.
- Unsuccessful displays the number of unsuccessful Tenders.
3. Tender Manager Overview
- You can click on the Trade Group to show more detailed information about the Tender Request, it will display which companies and contacts the Tender was sent to and the status of each company.
- Click on the Company Name or Contact Name to see information on the right of the screen including a list of documents sent with the tender package and the download status of the documents by all the contacts from that company.
- The documents will be categorised based on the Source of Location it was sent from - Document Register, Commnia Drive and Other Files
- You can see the Date and Time the contact downloaded the documents.
- You can also view the original Tender Request Email by clicking on the mail icon.
- You can add Notes to Company to record any additional information.
Commnia will also advise you when the sub-contractor has downloaded the documents for the first time.
You can Update and Modify the Status of each company. From the dashboard click on the current status and a pop up will appear with the option to update Status.
Once you have made a selection, click Save, and you will be taken back to the Dashboard.
If you would like to delete a Company from the Tender, click on the ellipsis and select Delete. This removes the company from the tender. If there are multiple contacts from the same company, they are all removed and will no longer receive new documents.
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