Create New Email | Mobile

Create New Email | Mobile

Creating an email in Commnia means that any responses made outside of Commnia will be automatically saved against the original message; providing you and the project team with complete transparency. 

1. Accessing New Email

Login to your Commnia account and select your project.

From the main menu click on the New + icon.


Click on New Email from the list.


The following screen will appear.


2. Select Document Category/Folder

Select the document category from the drop down list, or type in the search box to find what you need quickly. The email form will change depending on which document category you select, for example, a Delay Notice will include delay duration and steps taken to minimise the delay.


3. Add Recipients

Click on the To, CC, or BCC button to display the contact list.

  1. Confirm Project.
  2. The list in the recipient field is limited to the Project Contact List. Click on the arrow beside the Project Contact List heading to change user directory i.e global contact list, design team, consultants, etc
  3. The contact list is divided into two categories, by Contact Name and Companies.
  4. You can search by typing the name of the contact or company
  5. Select Recipients by clicking on the name, you can select multiple contacts.
  6. Once you have selected recipients, click Add Recipients.
  7. If a contact is not already a part of Commnia, you are able to add them by clicking on the Create New Contact icon.

To see how to Create New Contact - click here.

3. Enter Email Subject

Enter a subject for your new email message.


4. Complete Dynamic Fields

Enter any required information into the dynamic fields.

  1. Select Date if you require a Response By a certain date.

5. Add Description

  1. Enter your email message into the description field.
  2. You can manually enter the body of your email
  3. Alternatively, select from a list of Custom templates.

If you select to add from Custom Templates, select from the list, and click Apply.

6. Attach Files

  1. Click on the paper clip icon to Add Files.
  2. Click on the orange + icon to attach files directly from Commnia Drive, the document register, or from your device.

7. Add Standard Clause

  1. Click on the contract Icon to add Standard Clause.
  2. You can manually enter by typing directly in the text box.
  3. Alternatively, select from a list of Custom templates.

If you select to add from Custom Templates, Select from the list and click Apply.

To see how to create Custom Standard ClauseTemplates click here.
Please note custom templates can only be created on the desktop version by an administrator.

8. Send Email

  1. Your email signature will automatically be included in every email communication. You can edit your email signature by clicking on the signature icon.
  2. Once you've entered all information for your email, click Send.

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